In the rapidly evolving digital landscape, hosting virtual, hybrid, and in-person events requires more than just a video call. As online experiences become the norm, leveraging the best digital event tools has become crucial for success. Whether you’re organizing a virtual conference, a global webinar, or a hybrid product launch, using the right event management software can determine your event’s effectiveness, engagement, and return on investment.
This comprehensive guide explores the top virtual event tools, online event platforms, and event technology trends in 2025. We’ll also compare leading virtual event software, highlight affordable and free options for small businesses, and provide actionable insights on how to enhance audience engagement.
Why Digital Event Tools Matter in 2025
With the rise of remote work, hybrid experiences, and global audiences, digital events are no longer optional. They offer scalable reach, measurable insights, cost efficiency, and real-time interactions. However, the success of such events hinges on the tools you choose to plan, manage, and deliver the experience.
Event hosting tools streamline everything—from registration and ticketing to content delivery and analytics. They help manage logistics while elevating the experience for both organizers and attendees.
Key Features to Look for in Digital Event Tools
Before exploring the best tools in 2025, here are essential features you should consider:
- Customization: White-label branding and personalized attendee journeys
- Integration: Compatibility with CRMs, email marketing tools, and payment gateways
- Audience Engagement: Polls, Q&A, live chat, gamification, and virtual networking
- Analytics: Real-time insights, post-event reports, and ROI tracking
- Multi-format Support: For live, on-demand, hybrid, and in-person events
- Security: GDPR compliance, encrypted data, and secure streaming
- Accessibility: Closed captions, language translation, and screen reader compatibility
Top Digital Event Tools for 2025
Here is a curated list of the best digital event tools that are making waves this year:
1. Hopin (RingCentral Events)
Hopin, now part of RingCentral, is a robust virtual event platform supporting everything from webinars to global summits. Known for its versatility and user-friendly interface, Hopin offers features like virtual networking lounges, sponsor booths, and advanced analytics.
- Best for: Virtual conferences and hybrid events
- Features: Interactive stages, breakout sessions, custom branding, attendee analytics
- External Link: Hopin.com
2. Zoom Events
While Zoom is already a household name in video conferencing, Zoom Events is designed specifically for online event management. It enables you to host multi-session events, manage ticketing, and create branded event hubs.
- Best for: Webinars, internal company events, and training sessions
- Features: Registration management, sponsorship options, backstage control
- External Link: Zoom Events
3. Airmeet
Airmeet focuses on interaction-rich experiences. It combines webinar functionality with networking features, making it perfect for organizers prioritizing audience participation.
- Best for: Community events, networking-focused meetups
- Features: Speed networking, polls, emojis (disableable), sponsor booths
- External Link: Airmeet.com
4. Webex Events (formerly Socio)
Webex Events is Cisco’s answer to the demand for scalable virtual meeting software. With strong security protocols and deep integrations, it’s popular among large enterprises.
- Best for: Corporate summits and large-scale hybrid conferences
- Features: Real-time analytics, customizable event apps, agenda building
- External Link: Webex Events
5. vFairs
vFairs specializes in immersive online event platforms for expos, trade shows, and job fairs. Their 3D virtual environments mimic the feel of real-world venues.
- Best for: Virtual exhibitions and job fairs
- Features: 3D booths, resume submissions, webinar hosting, attendee matching
- External Link: vFairs.com
6. Whova
Whova offers an all-in-one solution for event planning software needs. From virtual to in-person to hybrid events, Whova simplifies event management with strong attendee engagement features.
- Best for: Professional conferences and community events
- Features: Event agenda builder, audience engagement tools, sponsor promotions
- External Link: Whova.com
7. Brella
Brella stands out for its AI-powered matchmaking and personalized schedules. It’s especially valuable for networking events and B2B meetups.
- Best for: Business networking and investor summits
- Features: Smart matchmaking, custom branding, sponsor tracking
- External Link: Brella.io
8. ON24
ON24 is geared toward lead generation and content-rich events. It’s widely used in B2B marketing for webinars, product demos, and digital experiences.
- Best for: Demand generation and sales enablement events
- Features: Real-time engagement metrics, audience insights, branded content hubs
- External Link: ON24.com
9. BigMarker
BigMarker blends webinar hosting with marketing automation, making it a strong choice for hybrid event solutions and educational events.
- Best for: Interactive webinars and online courses
- Features: Embedded CTAs, landing pages, email automation, integrations
- External Link: BigMarker.com
10. Hubilo
Hubilo brings advanced event engagement tools to the forefront. Known for its gamification features and real-time networking, it empowers both attendees and organizers.
- Best for: Highly interactive virtual and hybrid events
- Features: Leaderboards, live chat, gamified sessions, sponsor promotion
- External Link: Hubilo.com
Free Digital Event Tools for Small Businesses
For small businesses and startups, affordability is key. Luckily, several free digital event tools provide powerful features without high costs:
- Google Meet: Ideal for quick internal meetings and basic webinars
- Jitsi Meet: Open-source and customizable
- Eventbrite: Free ticketing platform with virtual integration
- Facebook Events + Live: Best for community engagement and local audiences
These options are ideal for those seeking affordable tools for digital event management or running webinars on a tight budget.
Comparison of Top Virtual Event Platforms in 2025
| Platform | Best For | Key Feature | Price Range |
|---|---|---|---|
| Hopin | Large hybrid events | Multi-stage hosting | $$$ |
| Zoom Events | Webinars & training | Branded event hubs | $$ |
| Airmeet | Networking meetups | Speed networking | $$ |
| vFairs | Trade shows & expos | 3D immersive experience | $$$ |
| Whova | Professional conferences | Agenda building & analytics | $$ |
| BigMarker | Education & webinars | Marketing automation tools | $$ |
Note: Always check official pricing pages or contact vendors for up-to-date quotes.
How to Host Events Online Using Digital Tools
To successfully host events online using digital tools, follow these key steps:
- Define Your Objectives: Is it for lead generation, product awareness, or community engagement?
- Choose the Right Tool: Based on your goals, audience size, and budget.
- Plan Content & Engagement: Use tools with Q&A, live polls, and breakout rooms.
- Promote Your Event: Through email, social media, and paid ads.
- Dry Run: Always test your online event platforms before the big day.
- Analyze Results: Use post-event analytics to assess performance and ROI.
Digital Tools to Enhance Audience Engagement During Events
Engagement can make or break a digital event. These features can help:
- Live Chat & Q&A: Real-time interaction
- Polls & Surveys: Audience feedback
- Gamification: Quizzes, leaderboards, and prizes
- Virtual Networking: AI matchmaking and speed networking
- Breakout Rooms: Small-group discussions
Using the right event engagement tools ensures that attendees stay active and interested throughout the session.
Future Trends in Event Technology
Here’s what’s shaping event technology in 2025:
- AI-Powered Personalization: Tailored content delivery and networking
- Metaverse Integration: Virtual avatars and immersive 3D spaces
- Augmented Reality (AR): Live product showcases and interactive elements
- Blockchain Ticketing: Secure, transparent event ticket distribution
- Green Tech: Tools to support sustainable event practices
Conclusion: Must-Have Tech for Virtual Event Success
The future of events is digital, and the tools you use will define your success. Whether you’re planning a small online workshop or a global hybrid summit, investing in top-rated digital event tools for virtual conferences can streamline your process and boost your outcomes.
From event planning software to virtual meeting software, 2025 offers a diverse range of platforms catering to every need and budget. By staying informed about the latest online conference tools and trends, you’ll be better equipped to deliver memorable and impactful experiences.
